the important details you need to remember when receiving and inspecting tools and materials
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the important details you need to remember when receiving and inspecting tools and materials
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1. Pre-inspection Steps
Materials inspection is also commonly called an inbound or receiving inspection and there are some steps performed before the actual inspection.
Your receiving department will have its own process that will include things like verifying and recording the quantity received, the referencing purchase order number, and whether or not the material order is complete.
2. Photos.
It’s a very good idea to capture photos or videos upon receipt of materials. An easy way to do this is to use a tool such as MaintainX that enables you to capture photos, tag them, and store them within each inspection form.
3. Review Project Specifications
This is a critical step, and it needs to be performed before you start your physical inspection. You need to know the set specifications of your project in order to know if the materials you received fall within tolerances. Receiving a part or component—whether it’s a piece of metal or a liquid chemical—that falls outside of agreed-upon standards should never pass inspection.
Once you know the project’s specifications required of the materials, you can confirm whether they comply with the requirements of the contract and purchase order.
4. Physical Condition of Material
Create a sampling process where you randomly pull materials and check their physical condition. How this is handled will clearly depend on the material, and it doesn’t necessarily mean you have to eyeball every single piece that was delivered.
Apply a set criterion, which if it isn’t met, means the shipment isn’t fit for production.
5. Make & Manufacturer
This is a fairly simple step. Confirm that what you received is from the confirmed manufacturer or trademark holder.
6. Confirm Certifications
If the materials you are receiving should meet specified standards or certifications—for example, UL or CSA—make sure they are appropriately marked.
7. Storage Requirements
Assuming your materials have passed inspection, check for any special storage requirements. If so, materials should be marked or tagged appropriately. It may even be wise to include a final photo requirement to show the materials in the place where they need to be—if a shipment of refrigerated produce arrives cold, but sits in receiving for 24 hours before being stored properly, this defeats the purpose of the whole inspection.